Executive Assistant | turbalance

Your mission

To support our growing team, we are looking for an experienced Executive Assistant to work closely with our Heidelberg-based founder. In this role, you will take a hands-on and high-ownership approach to supporting leadership in navigating a fast-moving environment. This includes developing the structures, processes, and culture that enable high performance for a cutting-edge AI infrastructure company.

Your role:

Anticipating needs, surfacing risks, and solving problems
Own calendar, travel, and logistics management in Germany and worldwide
Operate with strong judgment, knowing when to act independently and when to escalate
Spot friction in day-to-day operations and proactively improve how things work
Act as a coordination hub across teams (ie engineering, operations), helping align priorities and unblock execution
Prepare and structure internal documents, presentations, and communications for leadership and external stakeholders
Manage ad hoc, high-priority projects with high ownership and minimal guidance
Help build lightweight structures and systems in a fast-evolving startup environment

Your profile

Strong organizational and execution skills with a clear “get things done” mindset
Experience supporting senior leadership and/or founders in a fast-paced, highly technical startup environment (consulting or VC experience also relevant)
High level of ownership, reliability, and attention to detail
Ability to manage multiple priorities across teams, stakeholders, and time zones
Strong communication skills in English and German (written and verbal)
Comfortable operating in ambiguity and building structure where none exists
High level of discretion and trust when handling sensitive information
Familiarity with tools such as Microsoft Office, Confluence, Jira, or similar SaaS platforms
Based in or near Heidelberg, with the ability to join on-site regularly as part of a hybrid work setup.

Nice to have

Experience working with international, distributed teams (EU/US)
Strong interest in AI infrastructure, distributed systems, or technical product environments

Why us?

Build something big: Help build and scale a fast-growing AI infrastructure startup
Pay & perks: Competitive compensation with a performance-based incentive, subsidized Deutschlandticket, and access to a discount portal
Work your way: Flexible hours with hybrid and remote-friendly* options
Fast lanes, no red tape: Flat hierarchies and rapid decision-making mean ideas ship quickly
Global team: Work with a diverse, international team across Germany and the USA
Modern headquarters: Well-stocked office near the Heidelberg Hauptbahnhof, available on a hybrid basis or as a place to connect during our quarterly team workshops
Top setup: Your choice of high-quality hardware and equipment

About us

turbalance is an innovative, emerging startup that transforms AI laws. We are a team of passionate problem-solvers who believe in what we’re building. We constantly push boundaries and embrace our inner nerds as we find new ways to tackle complex challenges. You will find a dynamic work environment here, with flat or even non-existent hierarchies and the chance to take on responsibility from day one.

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